Document Management System
Document Management System (DMS)
Secure, centralized, and scalable document management solution for enterprises.
Problem Statement
Enterprises face challenges in managing large volumes of documents, ensuring version control, maintaining compliance, and providing secure access across departments. Manual document handling is inefficient, error-prone, and increases operational risks.
Solution Overview
Our Document Management System centralizes document storage, automates workflows, enables real-time collaboration, ensures compliance, and provides advanced search capabilities. Users can securely store, track, and manage documents across the organization efficiently.
Key Features
Operational & User Features
- • Centralized document repository
- • Version control and audit trails
- • Role-based access control
- • Workflow automation for approvals
- • Full-text search and metadata tagging
- • Secure sharing and collaboration
Admin & Technical Features
- • Integration with ERP, CRM, and cloud storage
- • Compliance reporting & regulatory audit support
- • Backup, disaster recovery, and data encryption
- • Multi-tenant & multi-department support
- • API access for third-party tools
- • AI-assisted document classification and tagging
System Architecture
Users (Employees / Admin / Managers)
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Web & Mobile Interfaces
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Authentication & Authorization
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Document Management Core Services
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Upload Workflow Search & Analytics
& Storage Automation Retrieval & Reporting
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Database & Storage (SQL/NoSQL)
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Cloud Infrastructure
Technology Stack
Frontend
React, Angular, Next.js, Tailwind CSS, TypeScript
Backend
Node.js (NestJS), Java (Spring Boot), .NET Core, Python (Django/Flask)
Database
PostgreSQL, MySQL, MongoDB, Elasticsearch
AI & Analytics
Python, ML for document classification & smart search
Integrations
ERP, CRM, Cloud storage, Email & Collaboration tools
Cloud & DevOps
AWS, Azure, Docker, Kubernetes, CI/CD Pipelines
Use Cases
- • Centralized document storage for enterprises
- • Version control and audit trail tracking
- • Automated approval workflows for HR, Finance, Legal
- • Secure sharing with internal and external stakeholders
- • Regulatory compliance management and reporting
- • AI-powered document tagging and search
Business Impact
The DMS improves operational efficiency, reduces paper-based errors, ensures compliance, accelerates document approvals, and enhances collaboration. Enterprises benefit from better governance, audit readiness, and streamlined document workflows.